Submission Timeline

Symposium Proposal Guidelines

​Engage in thematic sessions featuring 4-6 talks that explore specific topics from diverse viewpoints. We welcome multidisciplinary groups, especially those involving artists.
Please submit your proposal by 15th of March, 2025 in PDF format. For any further queries, advice, or discussing your idea, don’t hesitate to contact us by emailing below.

  • Symposium title
  • Synopsis (100 words for program)
  • Summary (500 words for organizers)
  • Info about organizers (name, institutes, etc.)
  • Author names and affiliations
  • Talk titles
  • Talk abstracts (300 words each)
  • Acknowledgements
Email HERE
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Type of Submissions



Conversations

Conversations between artists and scientists have a special place in VSAC’s program. Conversations typically report collaborative research, but could also be a dialogue between two speakers. If the 300-word abstract is too limited, you can use the supplementary material.

Talks/Posters

There are two formats: Talks and Posters. If you submit a presentation, please provide a title, 300-word abstract, authors and affiliations, and detailed keywords. Please indicate your preferred presentation format. You may submit only one presentation as first/presenting author, but you can co-author as many as you wish.

Art/Demos

Artists and scientists may also submit a 300-word abstract and supplementary pdf describing artworks or scientific demonstrations.

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Registration Fees

Early Bird Student (until 14th of Apr 2025)
€75
Early Bird Full (until 14th of Apr 2025)
€150
Regular Student
€125
Regular Full
€200

*Daily refreshments and lunch are included

** The submission link for abstract and registration will open from 24th of Feb **
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Cancellation Policy


  • Cancellations within one week of acceptance notification: receive a full refund of the registration fee, minus a €20 handling fee.
  • Cancellations made more than one week after acceptance notification, but before one week after the draft program is shared with presenters: eligible for a 50% refund of the registration fee, minus a €20 handling fee.
  • Cancellations after July 15, 2025, or non-participation: no refunds will be provided.
  • In the unlikely event that VSAC is canceled due to a pandemic, war, or other catastrophic circumstances, all costs will be reimbursed, excluding expenses already incurred.
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